22. The Secret to Effortlessly Systemize Your Practice with AI Artwork

Run Your Private Practice with AI (Artificial Intelligence)

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

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Run Your Private Practice with AI (Artificial Intelligence)

22. The Secret to Effortlessly Systemize Your Practice with AI

October 30, 2024 • Kym Tolson • Season 1 • Episode 22

Wondering how AI could transform your practice? Whether you're dipping your toes or fully immersed, there’s always something to learn. Last September, I said 'yes' to two public speaking gigs with a group practice—despite my stage fright. It was electrifying to see folks light up with ideas about AI's potential in their work.

My next speaking gig is for Nicole McCance’s program about scaling group practices using AI. It’s a four-parter, and frankly, I love sharing the transformative power of AI despite my nerves. Have you considered systemizing your practice with AI?

I was also thinking of running a webinar in our group too. Let me know your AI journey so far—I’m curious!

Speaking of systems, ever wonder about using AI for client waitlists or handling no-shows? The possibilities to streamline our operations are wide open. Create a ready-for-any-action SOP that saves time and eliminates headaches.

Branding is key when using AI for copy. It's too easy for things to turn generic. But grab onto AI’s potential by teaching it your unique voice. For example, if you’re struggling with Google Ads, AI can churn out effective ad strategies when you transfer the essence of ads that catch your eye into your own campaigns.

Your questions about filling or systemizing groups with AI sparked an idea for a whole module I shared with our Clinical AI club—30 AI prompts for turning an idea into reality.

Lastly, keep an eye out for big news from Berries—they’re about to launch a game-changing treatment plan feature. I'll give you a full tour when it drops.

Catch you soon!

Links mentioned:

Berries - Use code 50FromKym for $50 off your first month

Clinical AI Club

Prompts list:

Identifying Common Cancellations: "ChatGPT, based on typical weekly scheduling patterns, identify the most common days and times when appointments are likely to be canceled. Provide suggestions for filling these potential gaps with waitlisted clients."

Strategy for Last-Minute Cancellations: "Given a scenario where appointments are frequently canceled at the last minute, suggest a strategy to prioritize waitlisted clients who can fill these slots quickly. Consider factors like common availability times and service types."

Waitlist Client Contact Script: "ChatGPT, help me create a script for contacting waitlisted clients about potential openings. The script should be engaging and encourage a quick response to fill available slots."

Dynamic Scheduling Approach: "Based on data that shows higher cancellation rates during certain times of the day, suggest a dynamic scheduling approach to maximize clinic hours by offering those slots to waitlisted clients proactively."